Presenter's Side of the Process

This page describes the facilitator's path and actions throughout the course of a live evaluation session.

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1. Launch and Waiting Room

As soon as the session is started from the Organisation's dashboard or the creation assistant, the facilitator is redirected to the projection screen which serves as a waiting room.

The screen displays in large format a unique six-digit access code as well as a QR code to scan to allow participants to easily connect from their device.

A live counter displays the total number of connected accounts. No respondent's name or pseudonym appears on the host's screen at this stage to protect confidentiality.

Once all participants have joined the waiting room, the facilitator clicks the button to start the session.

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2. The Presentation Tutorial

To ensure that all participants understand the concepts being assessed, the session begins with an interactive tutorial that the facilitator guides through step by step. This tutorial is divided into five successive stages:

1. Introduction: General presentation of the purpose of self-assessment, designed as a tool to support cultural diversity in order to identify opportunities for growth and performance.
2. Stages of Preparation: Presentation of the three stages of maturity assessed for each category:

• Stage 1: Recognise (diversity is recognised but perceived mainly as a potential source of misunderstandings or conflicts).
• Stage 2: Connect (cultural diversity is seen as a creative opportunity to combine knowledge to innovate).
• Stage 3: Leverage (diversity is fully valued, the Organisation actively cultivates commonalities and belonging).

3. Evaluation Categories: Explanation of the three major areas analysed:

• Purpose: Why the Organisation is committed to diversity.
• Process: How the approach to diversity is designed.
• Practice: What is accomplished on a daily basis.

4. Self-Reflection Questions: Proposal of 5 questions for collective reflection to stimulate exchange and initiate debate within the group.
5. Data Entry Recommendations: Final instructions inviting participants to be honest, to think from the perspective of the overall Organisation, and to use the evaluation as an objective mirror.

The facilitator advances these slides at the pace of the group using the navigation buttons, or can decide to skip directly to the tutorial if the participants already know it.

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3. The Question Cycle

Each assessment question follows a three-step cycle controlled by the facilitator.

Phase 1: Initial Vote or Reflection

Depending on the display mode chosen during setup, the participants' screens react differently.

In the mode where the statement is displayed first, the question and the three possible answers are displayed immediately. The facilitator invites respondents to submit their first choice.

In the mode where the open question is displayed first, only the general question is visible. The answer options remain hidden to encourage independent thought.

The host follows live the progress of the number of votes received compared to the total number of connected participants, while the optional timer counts down on the screen.

Phase 2 : Discussion et Vote Final

The facilitator clicks the toggle button to proceed to the next step.

In the first display mode, the group debates viewpoints and participants can modify their first vote while writing an explanatory comment.

In the second mode, the three answer options are revealed. Respondents then cast their final vote and enter a comment.

Phase 3: Question Results

The presenter clicks the button to display the results.

A graph presents the anonymous distribution of choices in the form of percentages.

The explanations and notes written by the participants appear on the screen as text bubbles. This feedback is completely anonymous to guarantee freedom of expression and encourage honest discussions.

Once the discussion is over, the facilitator clicks on the next question button to continue the journey.

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4. Session Closure and Archiving

Once all questions have been addressed, the facilitator proceeds to the final closing phase.

The screen displays the overall distribution graph of all responses collected during the session.

A final summary field allows for the collection of overall remarks and feedback from respondents. This field is optional and is only used if participants or the facilitator have specific comments to record at the end of the evaluation.

The facilitator clicks the button to end the session. This saves the collective results in the Organisation's history and permanently closes the screen for all participants.